Battle of the Bands ("the App") is a project that celebrates and promotes local musicians. It includes a mobile- and web-based game, physical and digital collectibles, a public-facing catalog, and supporting promotional surfaces. This document records the rights an Artist grants to the App's operator ("we", "us") so that we can include the Artist's contributions in those experiences.
1. Parties
Artist: _____________________________________________
Legal name (and stage name, if different): _____________________________________________
Email: _____________________________________________
Operator: Lee Harrold, operator of Battle of the Bands.
Effective date: ___________________
2. Contributions Covered
This grant applies to the materials the Artist provides to us or that we capture with the Artist's consent, including any of the following (collectively, the "Contributions"):
- Name & identifiers — legal name, stage name(s), band name(s), pronouns, social handles, short bio.
- Likeness & imagery — photographs, illustrations, video frames, and any derivative artwork (including stylized "character" versions and animated variants produced by us or our collaborators).
- Audio recordings — sound recordings the Artist provides (e.g. WAVs, MP3s, stems) and the underlying musical compositions embodied in them, including excerpts, loops, and short clips derived from them.
- Performance footage — audio or video of live performances captured at events associated with the App, where the Artist is identified as a performer.
- Associated metadata — event, venue, band lineup, instrumentation, and similar facts the Artist provides.
The Artist may add to or restrict the Contributions in writing at any time (see §7, Revocation).
3. Grant of Rights
The Artist grants us a non-exclusive, worldwide, royalty-free, sublicensable license to use, reproduce, store, modify, adapt, publicly display, publicly perform, stream, transmit, and distribute the Contributions for the purposes described in §4, for the term described in §6.
"Sublicensable" is limited to:
- service providers acting on our behalf (hosting, CDN, storage, analytics);
- platforms we publish the App on (e.g. iOS App Store, Google Play, Vercel);
- end users of the App, but only to the extent needed for them to receive, play, view, and share the Contributions through features we provide.
The Artist retains all ownership of the Contributions. Nothing in this document transfers copyright, trademark, or any other ownership interest to us.
4. Permitted Uses
We may use the Contributions for any of the following, today or as the App evolves:
4.1 In-App Gameplay
- Display the Artist's name, likeness, and character versions inside the App (including web, iOS, and Android clients).
- Play audio recordings — in full, as excerpts, or as randomized snippets — during gameplay events (e.g. battles, transitions, idle screens).
- Use Contributions to seed game state, generate matchups, and personalize player experience.
4.2 Catalog & Collectibles
- Include the Contributions in the public and player-facing catalog of musicians, bands, and events.
- Reproduce the Artist's likeness and name on physical merchandise the App produces and sells, including stickers and printed collectibles. We will share revenue or comp items per any separate arrangement we agree to; absent such an arrangement, the default is that merchandise revenue funds App operations and promotion.
- Reproduce the Artist's likeness and name on digital collectibles, including QR-scan unlocks, in-app stickers, and limited or "shiny" variants.
4.3 Promotion & Marketing
- Use the Contributions in marketing the App itself — landing pages, social media posts, screenshots, app-store listings, press materials, demos, trailers, and similar promotional surfaces.
- Identify the Artist as a featured musician on the App in those materials.
4.4 Events & Public Display
- Display the Contributions at live events associated with the App (e.g. on screens, projections, printed signage).
- Distribute physical collectibles bearing the Contributions at those events.
4.5 Derivative Works
- Create stylized, animated, illustrated, or otherwise transformed versions of the Artist's likeness for use in the App and its promotion. The Artist may review and request changes to any new character version before it ships (see §7).
4.6 Platform & Format Changes
- Port the Contributions to new App surfaces as they ship, including future mobile apps, web embeds, and integrations with third-party platforms, within the same scope of use described above.
We will not use the Contributions to:
- imply Artist endorsement of unrelated products or services;
- sell the recordings as standalone audio products (e.g. on streaming services);
- license the Contributions to third parties outside the sublicense scope in §3.
5. Artist's Representations
The Artist confirms that, to the best of their knowledge:
- They own or control the rights necessary to grant this license, including both the sound recording rights and the underlying composition rights for any audio they provide.
- The Contributions do not infringe any third party's copyright, trademark, publicity rights, or other rights — including any uncleared samples, unauthorized cover songs, or undisclosed co-writers, co-performers, producers, or labels.
- If a Contribution involves co-creators (band members, co-writers, producers, featured artists), the Artist has authority to grant this license on their behalf, or has obtained their consent.
- They are at least 18 years old, or have a parent/guardian co-sign this grant.
If any of the above turns out to be wrong, the Artist will let us know promptly so we can remove the affected Contribution.
6. Term
This grant begins on the Effective Date and continues until the Artist revokes it (§7) or we cease operating the App. Rights already exercised before revocation — e.g. physical stickers already produced, app builds already shipped, social posts already published — may remain in circulation; we will stop new uses promptly after revocation.
7. Revocation, Removal, and Review
The Artist may at any time:
- Revoke this grant entirely, by emailing us. We will stop new uses within 30 days and remove the Contributions from active App surfaces.
- Remove specific Contributions (e.g. a particular track or photo) on the same terms.
- Review new derivative works (e.g. a new character version, a new sticker design) before they ship publicly, on request.
We may also, at our discretion, remove any Contribution from the App at any time.
8. Compensation
This grant is royalty-free. The Artist understands that the App is a promotional project and that we are not paying licensing fees for use of the Contributions. Any merchandise revenue-share, comp items, performance fees, or other compensation will be handled in a separate written arrangement.
9. Credit
We will credit the Artist by their preferred name (stage name or legal name, as they choose) wherever the Contributions appear in a context where credit is practical. The Artist may update their preferred credit at any time.
10. Liability
Each side is responsible for its own conduct. Neither side is liable to the other for indirect, incidental, or consequential damages arising from this grant. Our total liability under this grant is limited to $100.
If a third party brings a claim against us because the Artist's representations in §5 turn out to be wrong, the Artist will cooperate with us to resolve it. The Artist is not otherwise obligated to indemnify us.
11. Governing Law
This grant is governed by the laws of the State of _______________, without regard to its conflict-of-laws rules.
12. Entire Agreement
This document is the entire agreement between the Artist and us about the Contributions. It replaces any earlier image release or informal permission between us, and can only be changed in writing signed by both sides — including by email confirmation from the Artist's address of record.
13. Signatures
Artist
Signature: _____________________________________________
Printed name: _____________________________________________
Date: ___________________
Operator (Battle of the Bands)
Signature: _____________________________________________
Printed name: Lee Harrold
Date: ___________________
Appendix A — Audio Inventory (optional)
For tracks the Artist is providing at signing, list each below. The grant applies to additional tracks the Artist later sends us by email or uploads through the App, unless specifically excluded.
| Track title | Composition owner(s) | Recording owner(s) | Notes (samples, covers, co-writers) |
|---|---|---|---|
Appendix B — Existing Artists
For Artists onboarded before this document existed and who have already granted image rights informally: this grant amends and supersedes that informal permission. Email confirmation ("yes, I agree to the updated grant") from the Artist's address of record counts as a signature for §13.